Private events

The Grey Fox Grille is honored that you have chosen our establishment to entertain your guests. To provide an excellent dining experience as you reserve Grey Fox Grille banquet rooms, we have designed an agreement to help ensure your party is a success. The following are our basic guidelines which apply to all events:

All reservations are made online at www.greyfoxgrille.com. Communication for your event will be primarily by email, through the website and you will be provided with a direct line to your banquet coordinator, and you may always call the restaurant at 302-734-1234 if you have questions.

A NOTE FROM OUR CHEF

We are here to make your event perfect! Menu selection is very important, whether your event is a buffet style or sit-down banquet. Our Culinary Team & Banquet Coordinator will assist you in establishing the menu that best serves your needs well in advance. We can accommodate all budgets and prefer to tailor each banquet individually, since each is unique and special. We are dedicated to helping you make informed decisions regarding your menu and event.

We use only the freshest ingredients to prepare our food from scratch. Menu items are subject to change according to seasonality and availability. Dietary restrictions and allergies MUST be noted at the time of menu planning. You are our guest, and we will tailor a banquet menu for your special occasion with any dietary requests feasible. We can accommodate gluten free, vegan, vegetarian, and many others. Please let us know about any special needs ahead of time. All prices, selection & availability may vary.

SEVERE WEATHER

The Venue is not responsible and cannot guarantee to accommodate events booked during inclement weather. At the Venue's discretion, the event can be transferable to a new date.

PARKING Street parking is free for up to 2 hours before 3:pm and unrestricted after 3pm. There is also parking in the lots surrounding streets and lots including the lot directly behind the restaurant after 4pm.

BATHROOMS AND HANDICAPPED ACCESS

Our bathrooms are located on the second floor. We are nominally handicapped accessible in certain areas of the building, depending on specific mobility issues of our guest. Bathrooms are not wheelchair/walker accessible. we are located in a historical building and do not have a downstairs bathroom. There are steps in the front entrance, but the rear entrance has a ramp to the patio area, with two very small steps to the deck area. There is another step into the dining area. We are in a 150-year-old building, built prior to ADA requirements. We have done what we can to make it as accessible as possible and stay in historical guidelines. IIf you have a person who needs wheelchair/assisted access attending your event please discuss your needs with your banquet consultant.

ATTIRE, TABLE LAYOUT, DECORATIONS & OUTSIDE VENDORS

We want our guests to be comfortable and enjoy themselves and do not have a dress code as such. Polished or Business Casual attire is typical. Shirts and shoes must be worn at all times. Jeans are fine. Be comfortable. It is your event. We will discuss in detail layout of tables, chairs, and traffic flow prior to your event. We will, with your coordination prior to the event, suggest placement of tables for the best traffic flow, server access, guest comfort, and the best layout style for your party. We can provide gift tables and cake tables as you like.

Since this is a historical home, each room/area has its own unique style. Some rooms are more intimate (private/semiprivate) and others are more open and relaxed with access to the bar and patio area. Please discuss what style of event you would like to have, and we can accommodate you! We can accommodate small private banquets of 12 up to large 150+ parties.

We do offer table linens, center linens, and linen napkins – there may be an additional fee depending on the type of event. We may be able to accommodate your special event color request. We need three weeks minimum notice for special order colors.

Again, we are in a 150-year-old building- We are prohibited by fire code from having tables in certain locations or block certain doors/windows that are considered egress.

Depending on the type of party, sometimes less chairs/tables work better for mingling. Once the tables and chairs have been placed, please do not move them, reset them, or rearrange them without discussing with our staff. Last-minute rearrangements cause undue stress on both hosts and staff and may incur additional charges.

Feel free to decorate your space. Candles, confetti, and glitter are not approved for use as event decor. However, we do allow centerpieces, wall-hangings, banners that do not damage venue property. Tacks, pins, nails, duct tape, are not approved for use.

• Early Access: If you wish to decorate and need early access, you must arrange that prior to your event and there will be an additional fee. The access fee is in ½ hour increments and is $75.00 per ½ hour.

All outside vendors contracted for the event (Florists, Rentals, Decor, and Entertainment) must be approved by the Venue at least two weeks prior to event. The Venue is not responsible for organizing arrangements made with outside vendors or for vendor arrangements. Management must approve all entertainment before the event to ensure it meets with noise ordinances, space requirements and does not cause disruption to the Venue’s other patrons.

Outside desserts can be brought in for an event at no additional charge. We can provide cake service (cut and plate your cake) for a nominal charge.

With the exception of Dessert/Event Cakes, NO food or beverage of any kind may be brought in the establishment.

Delaware liquor laws do not allow bringing in of liquor not purchased at the venue. Food from outside the venue is not allowed (with the exception of cake/dessert). Health code strictly forbids homemade (food not made in a commercially licensed kitchen) from being served in a licensed venue.

MENU SELECTION

Your banquet coordinator will assist you in designing the best menu for your type of event, food selection, budget, number of guests, and dietary requirements. Based on your consultation with your coordinator, a final menu will be presented for your approval. Once a final menu is approved only changes related to the number of guests can be made. If your event has printed menus, no menu changes (other than guest count) can be made after the menu is printed. Any changes (buffet or prefix) made once the final menu is approved, and final headcount is confirmed are subject to additional fees.

SIT DOWN COURSE SCHEDULE

The food will be served at the time specified time by mutual agreement. If your event includes speakers, toasts, or a presentation, please let us know as we will schedule course service so as not to disrupt your speaker. Timing is very important for a successful event - so please make sure the server and banquet host know your timetable.

EVENT TIMING

Events are given a 2 1/2 hour time by default. If you need more time, please let us know and we can accommodate you. An additional fee of $100 will be automatically charged to the card on file for each 30 minute increment that the contracted space is occupied beyond the contracted end time for this event unless prior arrangements have been made and agreed upon.

GUEST COUNT

The guest count should be finalized 15 days before the event. An accurate guest count is critical.

For a Sit-Down Banquet: You are charged by the plate. The final head count determines the minimum number of guests for whom you will be charged. Any additional or last-minute guests not anticipated in the final guest count can be accommodated and will be charged per plate, per person.

For Buffet style events: You are charged by the amount of food ordered. If there is a change in the number of attendees, and you wish to alter the quantity of food ordered, 7 days notice is required. If you feel you need additional food during the event, please tell your server as soon as possible. There are many menu items we can bring to your buffet within just a few minutes. Any additional items will be charged at the end of your event.

TO-GO ITEMS

Unconsumed food can be removed from the premises. We will be glad to box it up for you! Just tell your server what you want to take home. Unconsumed bottles of wine can re-corked and removed from premises.

PAYMENT POLICY, PRICING, & MINIMUM SPEND

• A $100.00 payment is required to secure the date and time of booking once you have confirmed.

• Final headcount and ½ of invoice total (including gratuity) is due 15 days prior to event.

• Payment in full is required the day prior to event.

• There is a $100.00 set up fee for banquet style events.

• Some events have printed menus/place cards. There may be a small fee for printed menus, and this is on a case-by-case basis.

• Depending on your need for early access to decorate there is a fee. This is on a case-by-case basis and depends on the type of event and access availability.

• The Minimum Spend Requirement is $800.00 or a room fee may be incurred. This is on a case-by-case basis and depends on the type of event. For military and government agency events the room fee is waived.

• All payments will be made according to the payment schedule above. We can take credit card payments in person or over the phone. Cash, Money Orders, Cashier’s Checks, or Credit card are the only payment forms we accept.

• We will not split checks for banquets with the exception of food and liquor unless prior arrangements have been made. We will split food and liquor into separate checks.

CANCELLATION POLICY

• Event cancelled more than 30 days prior to event: 100% refund of all deposits minus a 10% administration fee.

• Event cancelled 14 days deposit will not be returned.

• Final payment is not refundable.

LATE POLICY

If your party is not present within 30 minutes after scheduled start time, your reservation will be voided, and the entire payment will be retained.

TIPPING

A 22% gratuity is added to all banquets for culinary team and servers. Additional tipping is allowed if you feel the service warrants.

ALCOHOL POLICY

You are required to adhere to all state laws regarding the consumption of alcoholic beverages and health and safety codes. Alcohol may not be removed from the premises with the exception of opened wine bottles, which may be corked and taken with you.

CHILDREN

Children are welcome and if in attendance, must be monitored and supervised for safety and may not be allowed to run or horseplay in the facility at any time for guest and service personnel safety. Children may never be the bar area. The stairs are a point of concern and children should not play near or on the stairs.

DAMAGES

The Customer is responsible for any damages or theft caused by the Customer or guests of the Customer. Damage includes, but is not limited to: property damage, personal injury to restaurant staff, personal injury to the Venue's other guests. Please insure your guests act responsibly.