Private events
Event Contract
The Grey Fox Grille & Public House is honored that you have chosen our establishment to entertain your guests. To provide an excellent dining experience as you reserve Grey Fox Grille & Public House banquet rooms, we have designed an agreement to help ensure your party is a success. The following are our basic guidelines which apply to all events:
We are here to make your event perfect! The menu selection is very important, whether your event is a buffet-style or sit-down banquet. Our Executive Chef and Coordinator will assist you in establishing the menu that best serves your needs well in advance. We can accommodate all budgets and prefer to tailor each banquet individually since each is unique and special. We are dedicated to helping you make informed decisions regarding your menu and event. It is critical that if you have guests with allergies or special dietary needs to inform us of this as soon as possible.
Each banquet requires a Service/Set up fee depending on the room reserved. The room fee must be paid in full no later than 45 days before your event. A 50% deposit on menu selection is required (held with a credit card only) as well as a signed and returned contract no later than 30 days before your event.
‒ For a Sit down banquet, 30 people are the maximum amount we can accept due to our banquet room capacity.
‒ For Buffet style, we can accommodate up to 75 people. Under certain circumstances, arrangements can be made to extend your event into the downstairs area, which can accommodate a larger party.
Cancellation Policy
‒ Cancellation between date of signing and 30 days of the event – Forfeiture of Room Fee deposit only
‒ If notified between 30 and 8 days in advance of the event – Forfeiture of Room Fee and 50% of Menu Deposit
‒ If notified between 7 and 4 days in advance of the event – Forfeiture of Room Fee and 75% of Menu Deposit
‒ If notified between 3 days and 1 day of the event – Forfeiture of Room Fee and 100% of menu deposit.
∗ As products and services must be purchased and scheduled in advance, canceling an event three (3) business days or less before the event date will result in forfeiture of all deposit monies.
Sit Down Course Schedule
We suggest arriving slightly early if you have decorations or items that you would like to pre-place. The food will begin to be served at the time specified by mutual agreement. If your event includes speakers, toasts, or a presentation, please let us know as we will schedule course service to disrupt this as little as possible. Timing is very important for a successful event - so please make sure the server and banquet host know your timetable.
For a Sit-Down Banquet, a final headcount is required no later than 48 hours before your event.
For a Sit-Down Banquet: The final headcount determines the minimum amount of guests for whom you will be charged. Any additional guests not anticipated in the final guest count will be charged accordingly, per person. If management is not notified 48 hours in advance, the final headcount will be based, and charged, according to the initial number you provided.
For Buffet-style events: If there is a change in the number of attendees, and you wish to alter the quantity of food ordered, 48 hours notice is required to change the food order. If you feel you need additional food during the event, please tell your server as soon as possible. There are many menu items we can bring to your table within just a few minutes. Any additional items will be charged at the end of your event.
Late Policy
If your party is not present within 45 minutes after the scheduled start time, your reservation will be void and the deposit will be retained.
We do not provide separate checks; however, you can place the banquet food on one check and Liquor on another check. We can provide an itemized receipt of all items ordered.
An 18% gratuity will be added to your check(s). Gratuity is per person price listed for banquets unless
otherwise stated.
We do not accept purchase orders or money orders. Cash and credit card only.
All terms and conditions will be enforced at the sole discretion of management. All prices, selection & availability may vary.
You are required to adhere to all state laws regarding the consumption of alcoholic beverages and health and safety codes. Alcohol may not be removed from the premises except for opened wine bottles, which may be corked and taken with you. Please be aware that all bathrooms are on the second floor and are only accessible via the stairs. Children, if in attendance, must be monitored for safety and may not be allowed to run or horseplay in the facility at any time for guest and service personnel safety.
We anticipate your event will be a great success! Once again, thank you for choosing Grey Fox Grille & Public House.
